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What we have learned about media archives

Not a product blog. What we keep running into during rollouts: metadata nobody maintains, image rights nobody knows about, and search results nobody trusts.

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AI-generated still life on a light table: on the left a loose pile of photo prints and notes, on the right the same prints neatly sorted into an archive grid with tabs and colored markers
  • DAM basics

What is a DAM? Digital asset management explained simply

A DAM system is the central software that companies use to organize, find, share and securely manage images, videos, logos and documents — instead of losing them in folders, emails and clouds.

Marc ConzelmannManaging Director11 min read
A workshop photograph on a light table, marked with colored dots and a magnifying glass
  • Artificial intelligence
  • Metadata

AI keywording: what it takes over and where you have to look

Automatic image recognition opens up legacy archives in hours instead of months. It also invents things that are not in the picture. A sober assessment.

Marc ConzelmannManaging Director4 min read

More articles

Two trays on a light table — eight neat index cards on the left, an overflowing stack on the right
  • Metadata
  • DAM basics

Metadata that pays off: eight fields instead of eighty

The most common way a DAM rollout fails is a metadata model that is too good. How to find the fields that actually get maintained — and leave out the rest.

Marc ConzelmannManaging Director4 min read
Four folders holding the same architectural prints, stacked messily on a light table
  • DAM basics
  • Workflow

A shared cloud folder is not a media archive

SharePoint, Dropbox and the network drive solve storing files. They do not solve finding them again. How to recognise the point where a folder stops carrying the weight.

Sebastian KüstersManaging Director4 min read
Offizielle VAULO iPhone App
  • System updates

Update vom 30. August 2024

Brandneu: Die iPhone App von VAULO ist ab sofort im offiziellen Apple App Store verfügbar!

VAULOBlog archive1 min read
VAULO Grid-Ansicht individualisieren
  • System updates

Update vom 30. Juli 2024

Völlig neue Möglichkeiten, was die Individualisierung des Designs von VAULO angeht, sind ab sofort verfügbar! Gestalten Sie Ihr Grid …

VAULOBlog archive1 min read
A small seedling next to memory cards and a hard drive on a light table
  • Sustainability
  • DAM basics

The climate footprint of your media archive: cloud vs. server room

Growing media archives consume power — the question is how much, and from where. Why VAULO runs on Microsoft Azure data centres in Germany, and what that means for energy and CO₂ according to Microsoft's own study.

Marc ConzelmannManaging Director2 min read
Two trays on a light table — one holding a web page proof, one holding a stack of prints
  • DAM basics
  • Workflow

Why a DAM when you already have a CMS?

WordPress, TYPO3 or Drupal manage the website — but not the media library behind it. Where the line between CMS and DAM runs, and why combining the two is the actual answer.

Marc ConzelmannManaging Director2 min read
A calculator and a stopwatch next to a stack of prints on a light table
  • DAM basics
  • Workflow

What does searching cost? An honest DAM savings calculation

Knowledge workers spend around 1.8 hours a day searching for information, according to McKinsey. What that costs per head and year — and what a DAM realistically changes. With the maths laid open.

Marc ConzelmannManaging Director2 min read
A telephoto camera and sports prints with marker flags on a light table
  • Events
  • Artificial intelligence
  • Workflow

Pictures in seconds, not minutes: DAM at the sports event

From the camera chip straight into the system, automatically keyworded, instantly findable: how LiveUpload, VisionAI and VisionFace turn event media work from a bottleneck into a strength.

Marc ConzelmannManaging Director2 min read
VAULO auf dem Mobiltelefon
  • DAM basics

Bestes DAM 2023

Jedes Unternehmen, jeder Verein und jede anderen Organisation hat heutzutage eine Vielzahl an digitalen Inhalten zu verwalten. Um dir die …

VAULOBlog archive4 min read
Analoge Kamera: Fujifilm X-T3. Foto: Giddon Wessner
  • Photography

System- oder Spiegelreflexkamera

Wenn du wissen möchtest, welcher Kameratyp zu dir passt, bieten wir dir mit unserem Blogbeitrag ein paar schnelle Fakten, die …

VAULOBlog archive3 min read
Portrait mit Lichterkette. Foto: Allef Viniciu
  • Photography

Portraits mit Lichterketten

Seit einiger Zeit sieht man in den sozialen Netzwerken immer wieder Bilder mit Lichterketten. Die vielen, kleinen Lichter zaubern, …

VAULOBlog archive2 min read
Kalkulation von Umsätzen. Foto: Scott Graham
  • Photography
  • Workflow

Unnötige Fixkosten als Freelancer reduzieren

Wer kennt es nicht? Das Leid eines jeden selbständigen: Die Fixkosten. Gerade in Krisenzeiten überlegt man sich, …

VAULOBlog archive3 min read

See VAULO against an archive of your own

Thirty days, your own files, no credit card. After that you will know whether the search holds up to what this article promises.