VAULO — Digital Asset Management from Munich

The GDPR-compliant digital asset management system where your team finds what it is looking for in under 50 milliseconds.

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AI tag: Outdoor

AI tag: Product shot

In daily use at

About VAULO

We connect teams to make work flow

built in Munich — in use worldwide

More about us

Account setup — from nothing to ready to work: 99s
Time saved on photo and video keywording with VisionAIin our own experience: ~90%
Less time spent searching for company informationSource: McKinsey — The Social Economy: up to35%
Uptime in productionLast 90 days (as of 23 Aug 2026): 99.997%

Features

Features that change how your team works

See what modern digital asset management actually feels like.

A Falcon Heavy lifting off, with the keywords VAULO assigns to this photo running along the bottom

American flagblue skyFalcon Heavyfireprogressbuildingskyindustrial siteengineeringinnovationlaunchlogorocketrocket launchsmoke plumespaceflightspace companySpaceXlaunch padlaunch towertechnologyspacespace researchscience

VisionAI

VisionAI — AI tagging that adapts to your workflow.

Precise, AI-assisted tagging for photos and videos — configured to your content, your language and your system. Custom prompts let you decide what gets recognised and how it is labelled: subjects, object categories, or full generated descriptions.

Entirely opt-in: You decide as an administrator whether VisionAI is switched on at all — following your own internal policy.
Your data stays yours: Never used for training, fully GDPR-compliant — and always powered by the strongest models available.

VisionAI in detail

VAULO search for "handwerk" — 37 results with filters for keywords, people in the picture, rating and capture date

AI search

Search the way you think — find what you actually need.

Classic keyword search and semantic AI search in one, built on Meilisearch Hybrid Search. Exact terms are matched precisely, and content that fits the meaning but was named differently is found too.

Meaning, not spelling: Search for “production annual report 2023” and you also get the photo that belongs to it — not only the file with that exact name.
Genuinely searchable: Your media becomes properly searchable for the first time — regardless of how disciplined your team was about file names.

AI search in detail

Presentation Studio

Your presence. Your design. Your system.

The Presentation Studio is the most modern way to make media available internally and externally — straight out of your DAM, fully in your corporate design. With tens of thousands of possible combinations, no two look alike.

From media kit to portal: From a simple media kit for journalists to a full media portal with its own login for external partners.
All in one system: The built-in VisitorHub controls who gets access and what they see. No detour through external tools.

Presentation Studio in detail

Explore all features

Why VAULO

Built in practice, for practice

Made by people who work with media every day — and know exactly what matters once the deadline is close.

Get to know us

With VAULO we could make our content available to every stakeholder — fast, painless and simple.

Manuel DeutschmeyerEuropean Championships Munich

LiveUpload
Shots from the 100-metre final are in the system seconds after the shutter — while the race is still running.
Automatic keywording
Athlete, discipline and moment are recognised and tagged by AI — no manual post-processing.
Search-as-you-type across millions of assets
At an event this size you find the decisive moment while you type — no clicking through folders.
DirectDownload
Password-protected, time-limited shares put the pictures in every stakeholder's hands immediately — from federation to broadcaster.

At the Munich Security Conference the new VAULO version with built-in event management ran live for the first time. After four intense days of continuous use I can honestly say: it is a real game changer for events of this scale.

Jens HartmannPhotographer — Munich Security Conference

Event management tool
Plan and coordinate teams and tasks for multi-day assignments in one place.
Central collection point
The whole photo team's pictures come together in real time, in one place.
Push notifications
Everyone involved is informed the moment new tasks or assets are ready.
Double protection
Alongside the redundancy in the Berlin data centre, an additional on-site backup at the venue protects the material — no data loss, even after days of continuous use.

People are recognised automatically, pictures are analysed intelligently and keyworded on the spot. Instead of tagging hundreds of pictures by hand, I can focus on selection, look and editorial quality.

Oliver ClausenPhoto editor

VisionAI
Pictures are analysed automatically and tagged with fitting keywords.
VisionFace
People are recognised automatically and matched to their pictures.
Quick Select Grid
Fast review and selection with labels and ratings.
Automated workflows
From delivery through keywording to publication the whole process runs on its own — set it up once, the system does the rest.

What wins me over is the Presentation Studio: I turn content from the system straight into presentations — modern, individual and on brand.

Elisabeth HeinzHead of Marketing

Presentation Studio
Turn content into finished presentations straight from the system with a shortcut — no export and re-import.
Over 1,000 customisation options
Your corporate identity carries through to the smallest detail — modern and always on brand.
Your own brand portal
The Presentation Studio builds an individual, on-brand presence for customers, partners or the public.
VisitorHub media portal
Every external customer gets an individual login to a media portal — with exactly the media meant for them.

Integrations

A DAM that fits into the ecosystem you already have.

Adobe Creative Cloud, Microsoft 365, CMS platforms such as WordPress, TYPO3 or Drupal — connect the tools your team already uses. Our browser extension goes one step further: anywhere you can upload a file — Canva, YouTube, any website at all — you reach straight into your media library instead of digging through your hard drive. And where no integration exists yet, we build it. Specifically, for what you need.

See all integrations

Customers

Organisations that work with VAULO

From ministries and events through to industry.

Munich Security Conference

Olympiapark München

Bavarian State Chancellery

Hellabrunn Zoo

Interstuhl

InfectoPharm

Weitblick Workwear

Connected Mobility Düsseldorf

Bavarian Ministry of Economic Affairs

Medien.Bayern

Hartmann Reederei

Rhine-Ruhr 2025 FISU Games

Landtag Rhineland-Palatinate

Sports Federation of Baden-Württemberg

Munich Security Conference

Olympiapark München

Bavarian State Chancellery

Hellabrunn Zoo

Interstuhl

InfectoPharm

Weitblick Workwear

Connected Mobility Düsseldorf

Bavarian Ministry of Economic Affairs

Medien.Bayern

Hartmann Reederei

Rhine-Ruhr 2025 FISU Games

Landtag Rhineland-Palatinate

Sports Federation of Baden-Württemberg

City of Nürtingen

Municipality of Kernen

Initiative Fleisch

Wilhelma

Wienerberger

Metaplan

WSM

elobau Stiftung

MyWellness

MGH Münchner Gewerbehöfe

Haus des Meeres

Deutsche Jugendfeuerwehr

Messe Dresden

Lower Saxony Ministry of Economic Affairs